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Policy Manual

The Tennessee Board of Regents has established policies and guidelines that are implemented on a system-wide basis. View the TBR policies and guidelines. The current Southwest policies are listed below.

Name of Policy-Policy Number

Policy Preparation Guidelines 1:00:00:00/0
Duties of the President 1:03:02:00/1
Administrative Organization of the College retired; See Duties of the President 1:03:02:00/1
Image Standards 1:00:00:00/2
Inclement Weather and Emergency Closing 1:00:00:00/3
Inspection and Copying of Public Records 1:12:00:00/4
Internal Auditing 1:00:00:00/5
Responsibility during Administrator's Absence 1:00:00:00/6
Contracts and Agreements Requiring President's Approval 1:03:02:10/7
Managing Internal Controls 1:03:10:00/8
Committee, Councils, and Governance Groups 1:03:10:00/9
Substantive Change 1:03:04:00/10
Conflict of Interest 1:02:03:10/11
Delegation of Authority/Signature Authorization 1:03:02:20/12
Behavioral Intervention Teams 1:00:00:00/13
Minors on Campus 1:00:07:04/14
Contested Cases Subject to the Uniform Administrative Procedures Act 1:06:00:05/15
Animals on Campus 1:03:02:55/16
Use of Campus Property and Facilities 1:03:02:50/17
Traffic and Parking Regulations 1:05:00:00/18
Prohibition on Drugs, Drug Paraphernalia, and Alcoholic Beverages 1:05:01:01/19
Tobacco-Free Campus 1:07:00:10/20
Crime Awareness, Campus Safety, College/University Security Information Act 1:00:00:00/21

Name of Policy-Policy Number

Academic Credit 2:00:00:00/1
Course Load 2:00:00:00/2
Master Inventory of Courses 2:00:00:00/3
Transfer of Credit 2:00:00:00/5
Academic Advising 2:00:00:00/13
Academic Honors and Awards 2:00:00:00/14
Academic Program/Department Transfer 2:00:00:00/15
Alternative Credit/Prior Learning Assessment 2:00:00:00/16
Continuing Education Unit 2:00:00:00/17
Course Cancellations 2:00:00:00/18
Course Reduction for Faculty Senate President and Secretary 2:00:00:00/19
Course Syllabus 2:00:00:00/20
Curriculum Review and Development 2:00:00:00/21
Grading System 2:00:00:00/23
Independent Study, Practica, Cooperative Education, and Internships 2:00:00:00/24
Registration 2:00:00:00/26
Schedule of Classes 2:00:00:00/27
Testing and Evaluation for Student Placement and Satisfaction 2:00:00:00/28
Textbook Usage 2:00:00:00/29
Visiting Classroom Lecturers 2:00:00:00/30
Learning Management System Minimum Use 2:00:00:00/31
Degree and Certificate Requirements 2:01:00:00/41
General Admission Requirements 2:03:00:00/6
Admission to Allied Health and Nursing Programs 2:03:00:00/7
Auditing Classes 2:03:00:00/8
Assessment and Placement of Students 2:03:00:00/32 (see Testing and Evaluation for Student Placement and Satisfaction, 2:00:00:00/28)
Class Attendance 2:03:00:00/33
English Language Learners 2:03:00:03/38
Retention and Progression Standards 2:03:01:01/10
Academic Appeals 2:03:01:01/11
Adding, Dropping, and Withdrawing From Courses 2:03:01:01/35
Distance Education 2:05:00:00/12
Policy on Possible Research Misconduct 2:06:00:00/36
Cost of Textbooks 2:07:00:00/39

Name of Policy-Policy Number

Student Publications 3:00:00:00/2
Student Organizations 3:01:01:00/4
Academic Dishonesty 3:02:00:01/6
Classroom Misconduct 3:02:00:01/7
Student Conduct and Disciplinary Sanctions 3:02:00:01/8
Student Due Process Rights 3:02:01:00/9
Student Traffic Appeals 3:02:02:00/10
Traffic and Parking Regulations 3:02:02:00/11 (see 1:05:00:00/18)
Use of Campus Property and Facilities 3:02:02:00/12 (see 1:03:02:50/17)
Confidentiality of Student Records 3:02:03:00/13
Financial Aid, Student Scholarships, and Student Grants 3:04:01:00/16
Satisfactory Academic Progress For Federal Financial Aid Recipients 3:04:01:00/17
Regulations for Classifying Students In-State and Out-of-State for the Purpose of Payment of College Fees and Tuition 3:05:01:00/18
Drugs, Drug Paraphernalia, and Alcoholic Beverages 3:05:01:01/19 (see 1:05:01:01/19)
Student Complaints 3:02:01:01/22
Tobacco-Free Campus 3:05:01:02/23 (see 1:07:00:10/20)
Sexual Misconduct 3:06:00:00/24

Name of Policy-Policy Number

Admission Charges to Southwest Tennessee Basketball Games 4:00:00:00/1
Budget Policies and Procedures 4:00:00:00/2
Acceptable Usage 4:00:00:00/5
Claims Process Before the Claims Commission 4:00:00:00/6
Classification of Employees, their Spouses & Children for Purposes of Fees 4:00:00:00/7
Employee Debts to the College 4:00:00:00/8
Equipment Inventory Control 4:00:00:00/9
Faculty and Staff Traffic Appeals 4:00:00:00/10
Maintenance of Facilities 4:00:00:00/11
Petty Cash Procedures/Authorization 4:00:00:00/12
Purchasing Records - Inspecting and Copying 4:00:00:00/13
Voice Mail 4:00:00:00/15
Memberships and Subscriptions 4:00:00:00/20
Student Email Policy 4:00:00:00/22
Employee Email Policy 4:00:00:00/23
Charging and Distribution of Indirect Costs (Overhead) Policy 4:00:00:00/24
Classroom Furniture 4:00:00:00/32
Office Furniture 4:00:00:00/33
Litigation Hold Notice 4:00:00:00/41
Space Utilization 4:01:02:00/36
Refund of Registration Fees and Tuition 4:01:03:01/39
Book Allowance Policy 4:01:03:02/40
Solicitation and Acceptance of Gifts 4:01:04:00/16
Approval to Solicit External Funds 4:01:04:01/29
Proposal Preparation for External Funding Requests 4:01:04:02/30
Grants Management 4:01:04:03/31
Foundations 4:01:07:02/17
Purchasing Policies and Procedures 4:02:10:00/18
Mobile Computing Device Policy 4:02:10:02/26
Electronic Information Security Policy 4:02:20:00/37
Motor Vehicles 4:03:02:00/19
Vehicle Replacement 4:03:02:01/35
General Travel 4:03:03:00/21
General Travel-Local retired; See General Travel 4:03:03:00/21
Athletic and Other Student Group Travel 4:03:03:50/42
Mobile Communications Policy 4:03:04:00/25
Business Meals 4:07:00:00/34
Guidelines for Discretionary Business Expenses 4:07:00:00/27

Name of Policy-Policy Number

General Personnel 5:01:00:00/0
Americans with Disabilities Act Grievance Procedures 5:00:00:00/2
Background Check Process 5:00:00:00/3
Class Attendance During Working Hours 5:00:00:00/4
Employee Classification and Compensation 5:00:00:00/5
Deductions for Contributions to Charitable Organizations 5:00:00:00/8
Conduct and Behavior 5:00:00:00/9
Key Control System 5:00:00:00/12 (see 5:00:00:00/9)
Registration of Volunteer Workers 5:00:00:00/14 (See 5:01:00:00/44)
Anti-Harassment and Anti-Bullying 5:00:00:00/15
Time Keeping 5:01:00:00/16
Attendance 5:01:00:00/18 (See 5:01:00:00/16)
Financial Exigency 5:00:00:00/19
Hiring Procedures 5:01:00:00/20
Faculty Extra Compensation for Additional Duties and Interim Appointments 5:01:00:01/21
Non-Faculty Overtime, Compensatory Time, and Extra Compensation 5:01:00:00/22
Transfers and Promotions 5:01:00:00/23
Personnel Records 5:01:00:10/24
Sick Leave Bank 5:01:01:00/25
Prevention of Workplace Violence 5:01:00:01/26
Employment of Student Workers 5:01:02:00/27 (See 5:01:00:00/44)
Equal Employment Opportunity, Affirmative Action, Discrimination, Nepotism 5:01:02:00/28
Non-Discrimination on the Basis of Sex in Education Programs and Activities 5:01:02:00/29
Non-Support Staff Employee Complaints and Grievance 5:02:03:00/30
Faculty Performance Evaluation and Development 5:01:00:03/34
Faculty Promotions 5:02:02:01/37
Academic Tenure 5:02:03:01/38
Academic Freedom and Responsibilities 5:02:03:02/39
Adjunct Faculty Teaching Load 5:01:00:04/40
Code of Conduct 5:00:00:00/41
Minimum Faculty Teaching Qualifications 5:02:01:00/42
Faculty Emeritus 5:02:01:10/43
Student, Volunteer, and Temporary Worker 5:01:00:00/44
Reduction in Force/Realignment of Non-Tenured Employees 5:01:00:00/45
Dress and Grooming 5:01:00:00/46 (see 5:00:00:00/9)
Non-Faculty Performance Evaluation 5:01:00:04/47
Outside Employment 5:01:05:00/48
Flex Time-retired; see Alternate Work Arrangements 5:01:01:20/49
Alternate Work Arrangements 5:01:01:20/49
Faculty Appointments 5:02:07:00/50
Compliance with Accreditation Requirements 5:00:00:01/51
Faculty Compensation during Summer Session 5:02:04:10/52
Offboarding Process 5:02:04:10/53
Oral and Written English Proficiency 5:02:01:03/54

Contact Us

Equity & Compliance Office
Union Avenue Campus Parrish Building, Room 221
Director
Tameka Perry
tnperry@southwest.tn.edu
901-333-5005

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