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Southwest moves to virtual classes and operations FRIDAYS only, May 27 – August 12. Child care centers remain open on site. All other buildings closed. Normal operations return August 15.

Policy Manual

The Tennessee Board of Regents has established policies and guidelines that are implemented on a system-wide basis. View the TBR policies and guidelines. The current Southwest policies are listed below.

Name of Policy-Policy Number

Policy Preparation Guidelines 1:00:00:00/0
Administrative Organization of the College retired; See Duties of the President 1:03:02:00/1
Image Standards 1:00:00:00/2
Inclement Weather and Emergency Closing 1:00:00:00/3
Internal Auditing 1:00:00:00/5
Responsibility during Administrator's Absence 1:00:00:00/6
Behavioral Intervention Teams 1:00:00:00/13
Minors on Campus 1:00:07:04/14
Conflict of Interest 1:02:03:10/11
Duties of the President 1:03:02:00/1
Contracts and Agreements Requiring President's Approval 1:03:02:10/7
Delegation of Authority/Signature Authorization 1:03:02:20/12
Substantive Change 1:03:04:00/10
College Committee Appointments 1:03:10:00/9
Managing Internal Controls 1:03:10:00/8
Contested Cases Subject to the Uniform Administrative Procedures Act 1:06:00:05/15
Inspection and Copying of Public Records 1:12:00:00/4

Name of Policy-Policy Number

Academic Credit 2:00:00:00/1
Course Load 2:00:00:00/2
Master Inventory of Courses 2:00:00:00/3
Time to Completion of Degree (SSCC/STIM) 2:00:00:00/4
Transfer of Credit 2:00:00:00/5
Academic Advising 2:00:00:00/13
Academic Honors and Awards 2:00:00:00/14
Academic Program/Department Transfer 2:00:00:00/15
Alternative Credit/Prior Learning Assessment 2:00:00:00/16
Continuing Education Unit 2:00:00:00/17
Course Cancellations 2:00:00:00/18
Course Reduction for Faculty Senate President and Secretary 2:00:00:00/19
Course Syllabus 2:00:00:00/20
Curriculum Review and Development 2:00:00:00/21
Course Records and/or Grade Books 2:00:00:00/22
Grading System 2:00:00:00/23
Independent Study, Practica, Cooperative Education, and Internships 2:00:00:00/24
Multiple Majors/Concentrations 2:00:00:00/25
Registration 2:00:00:00/26
Schedule of Classes 2:00:00:00/27
Testing and Evaluation 2:00:00:00/28
Textbook Usage 2:00:00:00/29
Visiting Classroom Lecturers 2:00:00:00/30
Learning Management System Minimum Use 2:00:00:00/31
General Education 2:01:00:00/40
Degree and Certificate Requirements 2:01:00:00/41
General Admission Requirements 2:03:00:00/6
Admission to Allied Health and Nursing Programs 2:03:00:00/7
Auditing Classes 2:03:00:00/8
Credit for U. S. Military Service Experience 2:03:00:00/9
Assessment and Placement of Students 2:03:00:00/32
Class Attendance 2:03:00:00/33
Classroom Visitors 2:03:00:00/34
English Language Learners 2:03:00:03/38
Retention and Progression Standards 2:03:01:01/10
Academic Appeals 2:03:01:01/11
Adding, Dropping, and Withdrawing From Courses 2:03:01:01/35
Distance Education 2:05:00:00/12
Policy on Possible Research Misconduct 2:06:00:00/36
Oral and Written English Proficiency 2:06:01:00/37
Cost of Textbooks 2:07:00:00/39

Name of Policy-Policy Number

Compliance With The College and University Security Information Act of 1989 3:00:00:00/1
Student Publications 3:00:00:00/2
Student's Permanent Academic Record 3:00:00:00/3
Student Organizations: Official Registration 3:01:01:00/4
Student Organizations: Programs and Activities 3:01:01:00/5
Student Government Constitution 3:01:02:00/20
Academic Misconduct 3:02:00:01/6
Classroom Misconduct 3:02:00:01/7
Student Conduct and Disciplinary Sanctions 3:02:00:01/8
Student Due Process 3:02:01:00/9
Student Complaints 3:02:01:01/22
Student Traffic Appeals 3:02:02:00/10
Traffic and Parking Regulations 3:02:02:00/11
Use of Campus Property and Facilities 3:02:02:00/12
Confidentiality Of Student Records 3:02:03:00/13
Financial Aid 3:04:01:00/14
General Operations – Financial Aid 3:04:01:00/15
Granting Student Scholarships, Grants, and Financial Aid Programs 3:04:01:00/16
Satisfactory Academic Progress For Federal Financial Aid Recipients 3:04:01:00/17
Regulations for Classifying Students In-State and Out-of-State for the Purpose of Payment of College Fees and Tuition 3:05:01:00/18
Drugs and Alcohol 3:05:01:01/19
Tobacco-Free Campus 3:05:01:02/23
Sexual Misconduct 3:06:00:00/24

Name of Policy-Policy Number

Admission Charges to Southwest Tennessee Basketball Games 4:00:00:00/1
Budget Policies and Procedures 4:00:00:00/2
Acceptable Usage 4:00:00:00/5
Claims Process Before the Claims Commission 4:00:00:00/6
Classification of Employees, their Spouses & Children for Purposes of Fees 4:00:00:00/7
Employee Debts to the College 4:00:00:00/8
Equipment Inventory Control 4:00:00:00/9
Faculty and Staff Traffic Appeals 4:00:00:00/10
Maintenance of Facilities 4:00:00:00/11
Petty Cash Procedures/Authorization 4:00:00:00/12
Purchasing Records - Inspecting and Copying 4:00:00:00/13
Voice Mail 4:00:00:00/15
Memberships and Subscriptions 4:00:00:00/20
Student Email Policy 4:00:00:00/22
Employee Email Policy 4:00:00:00/23
Charging and Distribution of Indirect Costs (Overhead) Policy 4:00:00:00/24
Classroom Furniture 4:00:00:00/32
Office Furniture 4:00:00:00/33
Litigation Hold Notice 4:00:00:00/41
Space Utilization 4:01:02:00/36
Refund of Registration Fees and Tuition 4:01:03:01/39
Book Allowance Policy 4:01:03:02/40
Solicitation and Acceptance of Gifts 4:01:04:00/16
Approval to Solicit External Funds 4:01:04:01/29
Proposal Preparation for External Funding Requests 4:01:04:02/30
Grants Management 4:01:04:03/31
Foundations 4:01:07:02/17
Purchasing Policies and Procedures 4:02:10:00/18
Mobile Computing Device Policy 4:02:10:02/26
Electronic Information Security Policy 4:02:20:00/37
Motor Vehicles 4:03:02:00/19
Vehicle Replacement 4:03:02:01/35
General Travel 4:03:03:00/21
General Travel-Local retired; See General Travel 4:03:03:00/21
Athletic and Other Student Group Travel 4:03:03:50/42
Mobile Communications Policy 4:03:04:00/25
Business Meals 4:07:00:00/34
Guidelines for Discretionary Business Expenses 4:07:00:00/27

Name of Policy-Policy Number

General Personnel 5:01:00:00
Accidents or Injuries 5:00:00:00/1
Americans with Disabilities Act Grievance Procedures 5:00:00:00/2
Background Check Process 5:00:00:00/3
Class Attendance During Working Hours 5:00:00:00/4
The Classification – Compensation Plan and Pay Administration for Basic Occupations (Clerical and Support) 5:00:00:00/5
Crime Awareness and Campus Safety 5:00:00:00/6
Death or Serious Illness of Employees and/or Members of Their Immediate Families 5:00:00:00/7
Deductions for Contributions to Charitable Organizations 5:00:00:00/8
Conduct and Behavior 5:00:00:00/9
Drug-Free Campus 5:00:00:00/10
Fair Labor Standards 5:00:00:00/11
Key Control System 5:00:00:00/12
Procedure to Request Legal Counsel 5:00:00:00/13
Registration of Volunteer Workers 5:00:00:00/14
Anti-Harassment and Anti-Bullying 5:00:00:00/15
Threatening Telephone Calls 5:00:00:00/17
Financial Exigency 5:00:00:00/19
Code of Conduct 5:00:00:00/41
Compliance with Accreditation Requirements 5:00:00:01/51
Time Keeping 5:01:00:00/16
Attendance 5:01:00:00/18
Flex Time-retired; see Alternate Work Arrangements 5:01:01:20/49
Hiring Procedures 5:01:00:00/20
Office Hours 5:01:00:00/21
Overtime, Compensatory Time, and Extra Compensation 5:01:00:00/22
Transfers and Promotions 5:01:00:00/23
Temporary Employment 5:01:00:00/44
Reduction-in-Force/Realignment of Non-Tenured Employees 5:01:00:00/45
Dress and Grooming 5:01:00:00/46
Prevention of Workplace Violence 5.01.00.01/26
Extra Compensation for Additional Duties and Interim Appointments 5:01:00:01/31
Faculty Development and Evaluation 5:01:00:03/34
Teaching Load for Adjunct Faculty 5:01:00:04/40
Performance Evaluations 5:01:00:04/47
Personnel Records 5:01:00:10/24
Faculty and Non-Faculty Sick Leave Bank 5:01:01:00/25
Alternate Work Arrangements 5:01:01:20/49
Employment of Student Workers 5:01:02:00/27
Equal Employment Opportunity, Affirmative Action, Discrimination, and Nepotism 5:01:02:00/28
Non-Discrimination on the Basis of Sex in Education Programs and Activities 5:01:02:00/29
Outside Employment and Extra Compensation to Faculty for Additional Assignments 5:01:05:00/48
Employee Demotions 5:02:00:00/33
Minimum Faculty Teaching Qualifications 5:02:01:00/42
Emeritus Faculty 5:02:01:10/43
Faculty Promotions 5:02:02:01/37
Employment Grievance and Complaint 5:02:03:00/30
Academic Tenure 5:02:03:01/38
Academic Freedom and Responsibility 5:02:03:02/39
Faculty Appointments 5:02:07:00/50

Contact Us

Equity & Compliance Office
Union Avenue Campus Parrish Building, Room 221
Director
Tameka Perry
tnperry@southwest.tn.edu
901-333-5005